Eligibility Questions

Can we apply if our organisation has been operating for less than 3 years?

Not usually. There may be a chance where the organisation has previously been operating as part of a different entity.

Can we apply if our turnover is under $50,000 or over $5,000,000?

Not usually. The lower limit is to ensure that the organization is able to, among other things, financially manage a grant of $100,000. The upper limit is because we want the Impact100 WA grants to be transformational which is less likely with a larger, well-established, well-supported organisation.

If we submitted a proposal last year that was not funded, how soon can we resubmit the/another proposal?

You can apply again whenever you want.

If we submitted a proposal last year and were awarded a grant, how soon can we apply again?

Winners of the $100,000 Primary Grant must wait five years before applying again. Winners of runner up grants may apply again whenever they are ready.

Why can’t we use the grant for ‘operating expenses’?

Each not-for-profit must already have sufficient funds to sustain their ongoing operations. This grant is to enable you to pursue a dream that you might otherwise be unable to complete. Operating funds would have to be related solely to the new project funded by the Impact100 WA grant and a sustainability plan must be provided.

If our organisation is a religious one, can it apply for a grant?

Possibly. A separate tax-exempt charity run by that organisation may be able to apply if the grant is for a project where the beneficiaries are not restricted to a particular faith, denomination or religion.


Application Questions

What is the deadline for the initial application?

In 2018 the deadline is 25th May 2018. In subsequent years it is likely to be around a similar time.

How do we submit the initial application?

Please download the Guidelines document from our web page (www.impact100wa.org.au/ApplyToUs)

Can we apply under more than one focus area?

No. Each organisation may submit only one application per year.

Can we get guidance on which Focus Area is most appropriate?

Sorry, we do not provide advice about selecting a Focus Area. Each organisation must make that decision for itself. It is up to the applicant to determine the Focus Area that best aligns with the nature of the proposal. The “competition” within each Focus Area will depend on the number and quality of proposals submitted for that area. Because of that, it could be perceived as unfair for Impact100 WA to help an applicant choose a Focus Area.  We recommend you consider which Focus Area best represents the emphasis of your proposal.

Can we get advice on our application before handing it in?

For questions regarding Impact100 WA’s guidelines or process, you may email [email protected] If our team have questions about your Application, we will contact you. Impact100 WA is committed to a fair, unbiased process. We do not accept unsolicited communication related to topics other than questions about the guidelines or application process. Due to the ever-changing makeup of membership and committee involvement, any advice given might actually be invalid and misleading into the next year. Therefore we do not offer subjective feedback. Potential applicants are invited to attend a workshop on applications at the beginning of each grant cycle – check our website for details.

Should we include brochures, newsletters, videos etc with the initial application?

No. Only send information specifically requested.

The funding we need for our proposal is greater than $100,000. Can we still submit a proposal?

Yes. You must identify the additional funding sources when answering the question on budget.

Can we apply for an amount less than $100,000?

No. Impact100 WA is looking for proposals that use the full $100,000 grant.

Can we apply as part of a collaboration with another organisation?

Yes. However, one of the collaborating organisations must be the “lead organisation” applying on behalf of the collaboration as if it were an individual organisation. The lead organisation must be willing to take on all the potential rights, responsibilities, restrictions, and liabilities of the entire grant if the grant is awarded.

What is meant by ‘two most recent full financial statements’?

By this we mean, ideally, two sets of Annual Reports (with P&L etc). Failing that, we need to see three years’ worth of P&L with notes.

What are some of the most common application errors?

  • More than one application submitted from an organization.
  • Organization is not registered as DGR Item 1 or does not have Tax Concession Status with the ATO.
  • Proposed project does not benefit Western Australia.
  • Organisation has been operating less than 36 months.
  • Organisation requested less than the full grant amount.
  • Financial information is missing.
  • Proposed project funds debt reduction for any purpose.
  • Grant funds are used for general operating expenses of the organisation not associated with project described in the grant application.
  • Organisation does not demonstrate sustainability or the project does not include a sustainability plan.
  • Grant is for interim or bridge funding.
  • Grant is for an individual.
  • Grant is for partisan, legislative or political activity.
  • Proposed project requires capital improvements or renovations to property that the organisation does not own or have a lease of at least five years.
  • Proposed project requires participation in activities of a particular faith, denomination or religion in order to benefit from the project or program.


Assessment Questions

What happens after we turn in our grant application?

We accept Initial Applications (and then Full Applications by invitation) in five Focus Areas. Each Focus Area has a committee made up of Impact100 WA members. These committees review and evaluate the applications, and will organise a site visit, to select the finalists. All Impact100 members receive information on the finalists and are invited to attend the Grant Awards Dinner.

What happens with Site Visits?

For those organisations that have been invited to submit a full application, a mutually convenient date and time is set for a small group of our members to come and meet the people involved in the organisation and proposed project in order to clarify points and get a feel for the organisation.

Do we need to provide handouts, demonstrations or refreshments for the site visit attendees?

We welcome amplifying information such as brochures or reports and, if applicable, a demonstration of your organisation at work but we discourage the provision of refreshments. We do also request a space where we can briefly discuss our findings at the end of the visit.

What happens at the Grant Awards Dinner?

The selected finalists are invited to make 5 minute presentations about their proposals (and are offered professional help to create their ‘pitch’). Impact100 WA members vote by individual ballot and that vote determines the grant recipients. Grant winners are announced at the Grant Awards Dinner.

What are some of the reasons applications may not be selected as finalists?

Proposed project may not demonstrate the ability to fully expend the grant funds or complete the project within the twenty-four-month time frame.
Proposed project, if designed to be ongoing, does not show how it will be funded after the end of the grant.
Competing organisation may be filling a similar need of the proposed project.
Application is unclear and poorly written.
The project budget is not clear or well defined.
The proposed project does not fall within the scope of the focus area as defined on the application.
The not-for-profit organisation lacks a proven record of success or a strong, diverse board of directors.


After Grants are Awarded

How does Impact100 WA oversee the distribution of grant funds?

We issue a Grant Agreement letter which stipulates that the recipient agrees to use the funds in accordance with their grant request and Impact100 WA’s procedures.

What reports are required after receiving a grant?

The winner of the $100,000 grant is expected to report quarterly on progress against agreed milestones and outcomes. Impact100 WA is a sub-fund of the Australian Communities Foundation and they require that all grant recipients provide 12-monthly progress reports as well as completing an Acquittal report once all funds have been received.

How does Impact100 WA disburse the grant funds?

Impact100 WA distributes grants in installments depending on the nature of the proposal.

What is the time period for spending the grant funds?

Winning organisations have 24 months to expend the funds but we do look for some level of tangible results at the 12 month point.

What else is expected of grant winners?

We hold member events throughout the year and past recipients of grants are invited to come and share their stories as inspiration and information for current and potential members. We also ask the recipients of $100,000 grants to return to the Grant Awards Dinner in the following year to update members on progress since winning the grant.


Conflict of Interest Questions

Can you be a member of Impact100 WA if you work for an applying organisation?

Yes! You can even participate on a Focus Area Committee, but not one that reviews your organisation’s application.

Can you be a member of Impact100 WA if you are on the board of an applying organisation?

Yes! You can even participate on a Focus Area Committee, but not one that reviews your organisation’s application.